Collapse%2fexpand Feature In Outlook

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How to configure the Quick Access Toolbar settings in Outlook?

Do you know all your custom Quick Access Toolbar settings are saved as independent files? Have you tried to move the Quick Access Toolbar to other location? Or just hide the whole Ribbon including the Quick Access Toolbar? In this article, I will describe the detailed methods to configure the Quick Access Toolbar settings in Outlook 2010 and 2013.

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Conversations that include multiple messages are identified in the message list by a triangular expand/collapse icon. Select the icon to expand or collapse a Conversation. Within each Conversation, messages are sorted with the newest message on top. You cannot change this sort order. I was running into this issue in Outlook 2013 for Windows. It worked fine in Outlook for Mac (and Gmail, and pretty much every other modern email client) but in Outlook 2013 for Windows, it would completely collapse everything. The solution was simple: do NOT put in px if you are declaring a pixel width (with the exception of inline styles). Collapse or expand a group in the email message list. Left or Right arrow key, respectively. Go back to previous view in the main Outlook window. Alt+B or Alt+Left arrow key. Go forward to next view in the main Outlook window. Alt+Right arrow key. Select the InfoBar and, if available, show the menu of commands. Show the To-Do bar. Collapse all groups in view. Search All Outlook Items: CTRL+ALT+O: Expand Search Query Builder (Outlook 2007). Outlook for Microsoft 365 Apps Feature Update.

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Get the Quick Access Toolbar file location

When we customize the Quick Access Toolbar in Outlook, it will generate files for the custom settings and save them in your computer automatically. And you can get the QAT file location easily with following method.

Open a folder, paste the following path into the Address box, and press the Enter key.

C:Users%username%AppDataLocalMicrosoftOffice

In the opening folder, you will get the qat files.

Notes:

() If you are using Outlook 2007, the qat files are shown as xxxx.qat file; if you are using Outlook 2010 and 2013, the qat files are shown as xxxx.officeUI;

(3) There will be many qat files in the destination folder if you have customized the Quick Access Toolbar in many windows, such as messages composing window, message reading windows, appointment windows, etc.

Change the Quick Access Toolbar location in Ribbon

Some Outlook users may require to change the location of Quick Access Toolbar in the Ribbon. It’s very easy to deploy the QAT location.
Just click the Arrow button in the Quick Access Toolbar > Show Below the Ribbon.

Then the Quick Access Toolbar is moved from the very top of Ribbon to the bottom of Ribbon. See screen shot below:

If the Quick Access Toolbar has already been below the Ribbon, just click the Arrow button > Show Above the Ribbon.

Note: Due to Outlook 2007’s main interface showing in classic view, there is no Ribbon at all, therefore, we can’t change the Quick Access Toolbar location in Outlook 2007’s main interface.

Show / Hide Quick Access Toolbar

Sometimes, the whole Ribbon including the Quick Access Toolbar disappears from the Outlook 2013 interface, and make you annoyed to search for commands.

Show hidden Ribbon including Quick Access Toolbar: just click the Ribbon Display Options button at the top-right corner of Outlook interface > Show Tabs and Commands.

Hide Ribbon including Quick Access Toolbar: if you do not want to show the Ribbon and Quick Access Toolbar in the Outlook interface, just click the Ribbon Display Options button at the top-right corner > Auto-hide Ribbon.

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    I just upgraded to Outlook 2016 from 2013
    I do not want to EVER see the quick access toolbar. I have no use for it and even when the ribbon is hidden it makes the top blue are where the file menu is two lines high and I want it one line high with just the file menu tabs. Is that so difficult? I am sick of MS introducing view/layout features that waste my valuable screen space. It was bad enough that the upgrade trashed the layout I had before (would it really be so difficult to preserve and reapply that during an upgrade) but this quck access toolbar is just one more annoyance.

To collapse (or minimize) the Ribbon, do one of the following:

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  • Double-click the label of the tab you're currently using.
  • Click the Minimize the Ribbon button:
  • Press Ctrl+F1.
  • In the Ribbon displays options list, choose Show Tabs:

While the Ribbon is minimized, click any tab to turn it back on temporarily. Itwill automatically hide when you're done using it.

To totally hide the Ribbon (a new feature in Outlook 2013), just chooseAuto-hide Ribbon in the Ribbon displays options list:

Collapsible Sections In Outlook

It hides Ribbon and displays three dots near the upper-right corner of the screen instead. Clickthe three dots button to redisplay the Ribbon temporarily. When you click back in the document,the Ribbon hides itself again:

To expand the Ribbon back to its normal size when you want to have it displayedagain, do one of the following:

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  • Double-click the current tab again.
  • While the Ribbon is minimized, click any tab to turn it back on temporarily and the click theExpand the Minimized Ribbon button:
  • Press Ctrl+F1.
  • In the Ribbon displays options list, choose Show Tabs and Commands: